Process · Commitments
Commercial scope, inspection and responsibilities.
Put the project boundaries in writing.
We publish a checklist telling buyers what should exist in writing before they sign anything. It would be a strange document to publish without answering it ourselves, so this page is our side of it.
Link commercial release to named records
A modular building is made before it reaches the receiving site. The agreed commercial schedule should therefore identify what is due, when it is due and which record supports release.
- 01Approved commercial schedule
The quotation and contract name each amount, due point, currency, payee and required supporting record.
- 02Documented production release
Drawing approval, material release and inspection points are linked to the agreed programme.
- 03Documented dispatch release
Open items, inspection evidence, packing information and shipping documents are reconciled before dispatch.
- 04Project close-out
Site responsibilities, handover records and any remaining commercial actions follow the project-specific contract.
Amounts, timing and release conditions are confirmed in the project contract.
What a figure covers, and what it does not
We quote a project as one figure rather than a priced parts list. That only works if the scope behind the figure is unambiguous, so it is stated line by line and the exclusions are written down before you order.
- What the figure covers
- Structure, enclosure, interior, services, furniture, packing and the document set are each named as included or excluded, so a single figure is never ambiguous.
- What it excludes
- A written exclusions list is issued with the quotation. It matches the responsibility split below — foundations, crane, utility connections, installation labour and local permits sit outside the supply.
- Changes after design freeze
- Variations are recorded on a written variation order stating what changes, the price effect and the effect on programme. Work proceeds once it is signed, not before.
- Delivery term
- The term is named in your contract, together with who pays duties and destination charges and the point at which risk passes to you. Terms where you clear import in your own country are the usual arrangement for export projects.
You do not have to take our word for the build
The project inspection plan identifies the checks, acceptance criteria, records and attendance options agreed for the order. Buyer or third-party attendance is confirmed with the factory programme and contract.
Who does what
Modular delivery splits a building between a factory and a site. Both teams plan better when that line is set out before anything is ordered, so here it is.
| Scope | Held by | What it covers |
|---|---|---|
| Engineering and drawings | AeroPodHomes | Model, panel drawings, structural checks, packing plan and the installation manual for your project. |
| Panel manufacture | AeroPodHomes | Panels assembled complete — framing, sheathing, bracing, services, insulation, linings and window frames. |
| Inspection before dispatch | AeroPodHomes, open to you | We inspect against the written plan and issue the report. You or an inspector you appoint may attend or inspect independently, at your cost. |
| Packing and export documents | AeroPodHomes | Crated in installation order with the loading plan and shipping documents. |
| Foundations and groundworks | Buyer | Setting out, raft and pedestals completed to the issued drawings before containers sail. |
| Crane and lifting on site | Buyer | Crane, rigging and the lifting operation itself. |
| Utility connections | Buyer | Bringing power, water and drainage to the prepared interfaces. |
| Installation labour | Buyer | The site team that follows the issued manual and records the hold points. |
| Permits and approvals | Buyer | Obtained locally; we supply the technical documents needed to support them. |
| Site readiness before dispatch | Buyer, confirmed in writing | Containers are released once you confirm in writing that foundations and access are ready, so nothing sits accruing charges at a port. |
Warranty schedule
Coverage is configured to the selected system and named in the contract. The schedule separates the structure, envelope, factory-fitted components, finishes and consumables so the claim route is clear.
| Element | Cover | Detail |
|---|---|---|
| Structure | Defined in contract | Covered elements, exclusions, evidence and claim route are identified for the selected structural system. |
| Weathertight envelope | Defined in contract | Membranes, seals, flashings, installation boundaries and maintenance duties are identified. |
| Factory-fitted components | Defined in contract | Manufacturer coverage and replacement routes are scheduled for selected windows, doors, sanitaryware and electrical fittings. |
| Finishes and consumables | Defined in contract | Normal wear, maintenance products and replaceable items are distinguished from covered defects. |
Installation records, maintenance duties and the agreed responsibility boundary form part of the coverage conditions stated in the project documents.
Claim handling, spare-part supply and the full terms are set out in your contract.
What you receive at handover
- Six-level bill of materials
- Structural calculation book
- Container loading plan
- Step-sequenced installation manual
- QC records and the hold-point register
Straight answers
How are payments structured for a modular cabin order?
The quotation and contract define the amounts, due points and evidence required for release. Drawing approval, production, inspection, dispatch and close-out records are aligned to that project-specific schedule.
Can I inspect the build before it ships?
Yes. We inspect against a written plan and issue the report, and you or an inspector you appoint may attend or inspect independently at your cost.
What warranty comes with an AeroPodHomes building?
Coverage periods, included elements, exclusions, installation conditions, maintenance duties, claim handling and spare-part routes are stated in the project contract for the selected configuration.
Who is responsible for foundations and installation?
Foundations, crane and lifting, utility connections, installation labour and local permits sit with the buyer. Engineering, manufacture, inspection, packing and the document set sit with AeroPodHomes.
Who pays import duties on a modular building?
The delivery term is named in the contract along with who pays duties and destination charges and where risk passes. Terms where the buyer clears import in their own country are the usual arrangement for export projects.
Check us against our own checklist
The twenty points we ask buyers to insist on are the same twenty this page answers. Read them, then hold this page to them.
Open the procurement toolkitEverything on this page, plus the twenty checks — no form, nothing to sign up for.