RFQ schedule
Issue the same project brief, room schedule, site inputs, documents and exclusions request to every bidder.
Download CSVProcurement toolkit · editable files
Modular building procurement templates.
Compare the same scope.
Six editable files help a project team define the room schedule, structure due diligence, issue a clearer brief, collect comparable responses, assign interfaces and control the document path. Download them without a form and adapt them with your project advisers.
Hotel room schedule
Define each bookable room type, phase, occupancy, operating requirements, outdoor interface and unresolved design decisions before model selection.
Download CSVDeveloper due-diligence register
Track the project basis, design maturity, factory evidence, delivered-cost inputs, site readiness, responsibilities and handover information behind an investment decision.
Download CSVTender evaluation scorecard
Record compliance gates and score the evidence returned for scope, technical basis, factory, logistics and lifecycle support.
Download CSVResponsibility matrix
Name the party responsible for design, approvals, factory work, transport, site preparation, installation and handover.
Download CSVDrawing and submittal register
Track required documents, planned dates, review status, revisions and the decision each submission supports.
Download CSVA clean comparison
Use the files as one sequence
The value is not in any single spreadsheet. It comes from keeping the brief, bidder response, responsibilities and document register connected as the project becomes more specific.
- 01Define the room inventory
Set room roles, occupancy, phases and operating requirements before a cabin format is preferred.
- 02Open the due-diligence register
Name the evidence, reviewer and decision required before model preference becomes a commitment.
- 03Issue one project brief
State the use, quantity, room schedule, destination, interfaces, programme and evidence required.
- 04Collect exceptions in writing
Ask bidders to identify assumptions, exclusions, substitutions and information still required.
- 05Score returned evidence
Evaluate the offered building, factory process, logistics plan and handover support, not brochure wording.
- 06Freeze responsibilities and documents
Attach the final matrices to the agreed scope so each interface has an owner and review path.
Procurement template questions
Are these files a contract or project specification?
No. They are editable starting points for a project team. The appointed commercial, design and legal professionals should adapt them to the procurement route, jurisdiction and contract.
Should every bidder receive the same templates?
Yes. A common brief and response structure make scope gaps and exceptions visible. Allow bidders to explain alternatives, but keep the comparison fields consistent.
Can the templates be used before a model is selected?
Yes. Early use is often more useful because the room brief, destination, site interfaces and evidence requirements can be set before a product is preferred.
Why are the downloads in CSV format?
CSV opens in common spreadsheet applications and keeps the fields editable. Project teams can add owners, dates, scoring rules and contract references without being locked to one software package.
Use the same structure in a project review
Send the destination, intended use, room quantity and current site information. The review can return the missing inputs and document path before commercial scope is compared.